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This Site Has Moved… January 2, 2006

Posted by Gary Slinger in Blackberry, Blogging, Family, GTD, ITIL, microsoft.com, MindMapping, Office Live, Process, Random Observations, RSS, Technology, Time Management, To Watch, Uncategorized, Windows Live.
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I needed  the flexibility and functionality that running my own installation affords, no matter how good the hosting here at wordpress.com is.  So, please check out my new site for any future posts.  You can also subscribe to the new RSS feed here.

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The Myth of Multitasking November 12, 2005

Posted by Gary Slinger in Time Management.
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http://www.flickr.com/photos/timothymorgan/62139938/

I don’t know that I agree, but the picture amused me.

 

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On GTD and “Conversational” Email November 8, 2005

Posted by Gary Slinger in GTD, Time Management.
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This post has MOVED to my new blog at http://garyslinger.com/blog/2005/11/08/on-gtd-and-%e2%80%9cconversational%e2%80%9d-email/
Come on over 🙂

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GTD, Contexts, and “Break/Fix” November 2, 2005

Posted by Gary Slinger in GTD, Time Management.
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In a discussion, the comment was made:

“I’m getting there. […] Break/Fix messes with it some, but it’s a help.”

To which I offered my reply/opinion/advice:

It shouldn’t – other than possibly leading to an occasional long day… Break/Fix, at least the way I look at it, is just another context.

Scenario:
  • You’re busy working away at something from your “@Office” context, because there’s nothing on your calendar right now.
  • Something occurs that needs you to stop, and go do Break/Fix.
  • You return to your desk (or, you stop doing whatever remote-control you were doing, etc. This is one of the reasons Context is a good thing to think about – it isn’t necessarily a location thing, it’s a what am I working on thing).
  • If you generated any new Next Actions as a result of your break/fix work – they go into the system.
  • Right – anything on the calendar? No – OK, time to go home yet? No – OK, back to context thinking.

The risk is that whatever you were working on in that @Office context is something that’s actually due today, and it’s now 16:30. One argument would be that last week’s Weekly Review (because you did do a Weekly Review, didn’t you? 😉 would have identified the upcoming deadline, and you’d have booked hard-time into your calendar to work on it. Cool. But then the counter-argument is that break/fix comes along and you don’t get to use that hard calendar time. That’s where my “occasional long day” comment comes in – that’s just an unfortunate aspect of Operations. The underlying reality is that most ducks are smart enough to build slack time into any deadlines they give you, and if you genuinely couldn’t do something, because of break/fix, you can probably use that slack time.

Or stay in the office until Midnight

What is GTD? November 1, 2005

Posted by Gary Slinger in GTD, Time Management.
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(This is a replacement post. I’m having some issues with the category selection aspect of the wordpress.com client. This is part of my efforts to work around that).

GTD is the acronym, and common nickname, for Getting Things Done, a time and personal organization management methodology, written by David Allen. The book of the subject can be found at Amazon here, David Allen’s company is here, and his own explanation of what GTD is can be found here.

I personally use the GTD methodology, with a few minor tweaks to my own circumstances and preferences, as is common to many practitioners of it. I use a Blackberry as my primary communications tool; it often becomes my always-available capture device (read the book…), as it is always with me. But, depending on the circumstances, I may also use a HipsterPDA, again, modified to my own purposes (which is the whole point of the hPDA), or Microsoft OneNote, or MindJet MindManager — the important thing, in GTD terms and techniques, is that no matter who I create actions or record information, everything ultimately ends up in one Inbox, for later processing. In my case, I use Microsoft Outlook, and the NetCentrics GTD Add-In.

The book retails for less than ten dollars. There are a multitude of sites, blogs and discussion groups around the web discussion the application of the methodology; you could read those without having read the book first, but the maximum benefit comes with the book. It’s an easy read, although actually implementing the processes for the first time may require you to set aside a weekend, or a series of evenings (everyone’s circumstances are different). If you only read one organizational management guide book, this would be the one I recommend.

The rest of the “GTD? category on this site will have comments about specific situations and scenarios relating to the implementation and use of GTD, and any relevant articles about the topic I see and recommend. The separate “Time Management? category will contain more general observations and links.

Check it out, let me know what you think – comments are always welcome.

(Sidebar: This is a backdated post. I’m actually writing it at 12:20 on November 20th. I want to put this into the early part of the GTD category as an explanatory post, as I intend to refer someone to this, and the whole category block. I’m also interested to see if the post, being backdated like this, turns up correctly in the RSS feed, if at all, as a basis for future knowledge).

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